Firehouse Solutions - A Case Study

Firehouse Solutions was started in 2003 to provide state‐of‐the-art web services for local fire departments. Today, they service hundreds of public safety websites across the country. Many of their team members enjoy the brotherhood of the fire service through local volunteer fire departments throughout St. Mary's county in Maryland.

Firehouse Solutions
  • Name: Firehouse Solutions
  • Industry: Web Hosting
  • Location: Leonardtown, MD USA
  • Product(s): SmarterMail, SmarterTrack, SmarterStats

Overview

Firehouse Solutions offers a complete website solution designed to support fire departments, rescue squads, and emergency medical service companies throughout the world. Their services include professional web design, cloud-based web hosting, data management, messaging, and email solutions. Located in Leonardtown, Maryland, they not only provide these services, but many of their team members participate by being first responders and volunteer firefighters.

Problem

Firehouse Solutions faced a number of challenges, right from the start. First off, they wanted to find an alternative to Microsoft Exchange that offered a similar set of features, but at a much reduced cost, as well as a singular solution for web stats, email and customer service. Next, they wanted to partner with a company that was more accessible -- a company where they could work with a smaller group of smart people versus thousands of engineers they didn't have access to. Finally, they wanted to use a "forever evolving" email server that provided maximum uptime for their customer base: first responders, for whom reliable communication literally means the difference between life and death.

Solution

Based on their challenges, Firehouse Solutions chose SmarterTools. With SmarterTools products tick all their boxes: a smaller group of accessible developers and support staff; a single company that offers products for statistics, customer service, and messaging and email; platforms that continually evolve, and improve, as the needs of Firehouse Solutions continually evolve.

Since their adoption of SmarterMail, SmarterTrack and SmarterStats, Firehouse Solutions has been able to reduce the number of hours their team spends on actual support tasks. Instead, they are able to focus efforts on their core service offerings.

What They're Saying

"Our customers own their own data, and we do everything possible to protect it. SmarterTools products make this, and many other things, much easier for our team, and, more importantly, for our customers."
Ron Raley - Software Engineer, Firehouse Solutions

Results

  • Expanded Enterprise Email offering
  • SmarterStats provides detailed website visits
  • SmarterTrack for customer service and support
  • Averaging over 54,000 inbound messages and over 34,000 outbound
  • Running on Azure Cloud
  • E-Alerts sent to first responders from a custom web application via SmarterMail

Infrastructure and Deployment Details

Firehouse Solutions network diagram
  • Server OS: Windows Server 2019
  • Bare Metal or VM: VM-based
  • CPU: Intel Xeon, 8 vCores, 2.3gHz
  • RAM: 32GB
  • Avg. CPU/Memory Usage: 5% - 30% CPU / 65% RAM
  • Drives: Data stored on A:, C: for application(s)
  • Connection Details: Majority of customers use webmail
  • Protocols: Primarily IMAP and POP3; EWS/MAPI is available
  • Domains / Users: 371 domains
  • Antispam: MessageSniffer, Cyren Premium Antispam, RBLs/URIBLs
  • Antivirus / Security: Cyren Zero-Hour, ClamAV, Windows Defender
  • Network Security: Windows Firewall, Windows Defender, Azure VM Firewall
  • Backup: Azure Recovery Services Vault
  • Redundancy: Load Balancing to regional datacenters

Contact

If you want to talk to Firehouse Solutions about their experiences with SmarterMail, you can email sales@firehousesolutions.com or call them at +1 (301) 475-1900. Live chat is also available on their website: https://www.firehousesolutions.com